> For the complete documentation index, see [llms.txt](https://docs.maiagent.ai/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.maiagent.ai/maiagent-user-guide/en/work/meeting-records/quick-entry.md).

# Meeting Records Quick Access

Start recording from the Office Apps quick access panel on the MaiGPT home page, or continue viewing recent meeting records and summaries

In the **Office Apps** section on the MaiGPT home page, select <mark style="color:blue;">Meeting Records</mark> to start recording immediately or continue viewing an existing meeting under **Recent Records**.

<figure><img src="https://1360999650-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F6v6TNkkOQVfRYfcNirHL%2Fuploads%2Fgit-blob-341c3a9c9e0f6958bf054414ae456a92276d2344%2Fmaigpt-meeting-quick-entry.png?alt=media" alt="MaiGPT Meeting Records quick access panel"><figcaption><p>The Meeting Records quick access panel lets you start recording, connect your calendar, and view recent records</p></figcaption></figure>

### Use Case <a href="#meeting-record-scenario" id="meeting-record-scenario"></a>

After a regular project meeting, a project manager wants to check in MaiGPT whether a summary has been generated. She opens <mark style="color:blue;">Meeting Records</mark>, selects the meeting under **Recent Records**, and checks the summary status in the panel. When finished, she selects <mark style="color:blue;">Back to Entry</mark> to return to the start recording screen. If she needs the transcript or other complete details, she can select the button on the right side of the record to open the full record page. This leaves the MaiGPT chat page; after reviewing the record, she can return to MaiGPT from the sidebar.

### View Recent Records <a href="#view-recent-meeting-records" id="view-recent-meeting-records"></a>

{% stepper %}
{% step %}

### 1. Open the Quick Access Panel <a href="#open-meeting-quick-entry" id="open-meeting-quick-entry"></a>

On the MaiGPT home page, select <mark style="color:blue;">Meeting Records</mark>.
{% endstep %}

{% step %}

### 2. Select a Meeting <a href="#select-recent-meeting" id="select-recent-meeting"></a>

Under **Recent Records**, select a meeting to view its summary or summary status directly in the panel.
{% endstep %}

{% step %}

### 3. Return to the Entry Screen <a href="#return-to-meeting-entry" id="return-to-meeting-entry"></a>

On the summary screen, select <mark style="color:blue;">Back to Entry</mark> to return to the calendar and start recording screen.

<figure><img src="https://1360999650-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F6v6TNkkOQVfRYfcNirHL%2Fuploads%2Fgit-blob-925ffe4357436124ed2aa158e8b8c0d29b3c712c%2Fmaigpt-meeting-summary-status.png?alt=media" alt="MaiGPT Meeting Records summary status and Back to Entry button"><figcaption><p>After selecting a recent record, you can view the summary status and return to the entry screen</p></figcaption></figure>
{% endstep %}

{% step %}

### 4. Open the Full Record <a href="#open-full-meeting-record" id="open-full-meeting-record"></a>

When you need the transcript or other complete details, hover over the button on the right side of the record, and select it when the "View full record" tooltip appears to open the full record page for that meeting. This leaves the MaiGPT chat page; after reviewing the record, select MaiGPT from the sidebar to return.
{% endstep %}
{% endstepper %}

### After Recording: Bring the Summary into the Chat <a href="#insert-summary-to-chat" id="insert-summary-to-chat"></a>

After you finish recording a meeting in the quick access panel, the panel shows a "Recording completed" card asking whether you want the AI to generate a meeting summary. After you select <mark style="color:blue;">Generate Summary</mark>, the summary appears directly in the card, with two buttons below it:

* <mark style="color:blue;">Open Full Page</mark>: Opens the full record page for this meeting.
* <mark style="color:blue;">Bring into Chat</mark>: Places the summary into the MaiGPT input box, so you can then ask the AI to list to-dos from the summary, draft a follow-up email, or ask further questions.

If you don't need a summary, select <mark style="color:blue;">Later</mark>. You can still generate one later on the full record page. See [AI Summary](/maiagent-user-guide/en/work/meeting-records/summary.md).

### Recent Record Statuses <a href="#recent-meeting-statuses" id="recent-meeting-statuses"></a>

| Status Shown          | Meaning                                                          | Recommended Action                                             |
| --------------------- | ---------------------------------------------------------------- | -------------------------------------------------------------- |
| **Generating**        | The meeting is still being transcribed, processed, or summarized | Reopen the quick access panel later to check the latest status |
| **Generation failed** | Transcription or summary generation failed for the meeting       | Go to the full meeting record to check the failure status      |
| **No summary yet**    | The meeting is complete, but there is no summary to display yet  | Go to the full meeting record to generate or view the summary  |

{% hint style="info" %}
If **Recent Records** shows "No meeting records yet," complete a meeting record first, then return to this panel to view it.
{% endhint %}

For complete instructions on recording, transcription, and summaries, see [Create a Meeting Record](/maiagent-user-guide/en/work/meeting-records/create-meeting.md), [Live Meeting Transcription](/maiagent-user-guide/en/work/meeting-records/live-transcription.md), and [AI Meeting Summary and Q\&A](/maiagent-user-guide/en/work/meeting-records/summary.md).


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