Meeting Records Quick Access

Start recording from the Office Apps quick access panel on the MaiGPT home page, or continue viewing recent meeting records and summaries

In the Office Apps section on the MaiGPT home page, select Meeting Records to start recording immediately or continue viewing an existing meeting under Recent Records.

The Meeting Records quick access panel lets you start recording, connect your calendar, and view recent records

Use Case

After a regular project meeting, a project manager wants to check in MaiGPT whether a summary has been generated. She opens Meeting Records, selects the meeting under Recent Records, and checks the summary status in the panel. When finished, she selects Back to Entry to return to the start recording screen. If she needs the transcript or other complete details, she can select the button on the right side of the record to open the full record page. This leaves the MaiGPT chat page; after reviewing the record, she can return to MaiGPT from the sidebar.

View Recent Records

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1. Open the Quick Access Panel

On the MaiGPT home page, select Meeting Records.

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2. Select a Meeting

Under Recent Records, select a meeting to view its summary or summary status directly in the panel.

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3. Return to the Entry Screen

On the summary screen, select Back to Entry to return to the calendar and start recording screen.

After selecting a recent record, you can view its summary status and return to the entry screen

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4. Open the Full Record

When you need the transcript or other complete details, hover over the button on the right side of the record. When the View Full Record tooltip appears, select the button to open the full record page for that meeting. This leaves the MaiGPT chat page; after reviewing the record, select MaiGPT from the sidebar to return.

Recent Record Statuses

Screen Status	Meaning	Recommended Action
Generating	The meeting is still being transcribed, processed, or summarized	Reopen the quick access panel later to check the latest status
Generation Failed	Meeting transcription or summary generation failed	Open the full meeting record to review the failure status
No Summary Yet	The meeting is complete, but no summary is available to display	Open the full meeting record to generate or view the summary

If Recent Records displays No Meeting Records Yet, complete a meeting recording first, then return to this panel to view it.

For complete instructions on recording, transcription, and summaries, see Create a Meeting Record, Live Meeting Transcription, and AI Meeting Summary & Q&A.